Registered Student Organizations (RSOs)
Your student organization must be registered (exception: major governing groups, and living unit groups) with the Office of Spartan Experiences (OSE) in order to use university facilities and services. Once registered, groups must follow the procedures below to reserve space.
- Follow the instructions on this page to complete an event request with the Office of Spartan Experiences to plan an activity on the MSU campus. These activities and their time, place, and manner must be scheduled according to University policies and procedures. The activity for which a facility is requested cannot physically conflict with other previously scheduled events or interfere with basic facility requirements.
- If the activity is revenue-producing (fund raising) and if the event requires University services or facilities for which there is a fee, organizations must have an active/open University account. The general policy for "University Financial Accounts" is further detailed on the OSE web-page.
- The student organization's representative will retain a copy of the e-mail stating this is an approved event request. Student groups are required to have their copy with them at the event, and it is advisable to keep the form for your records.
- If your event is a social event (e.g. dance, party, concert, etc.) where persons beyond the organization's membership are invited, an event request must be initiated well in advance of the desired date for the activity. Major events should be planned several months prior to the date of the event. For other activities (e.g. group meetings, educational speakers, etc.), an event request should be initiated at least two weeks in advance of the event in order to allow enough time to secure services and facilities and do adequate event planning.
Student organization members are encouraged to consult with the Office of Spartan Experiences staff, Monday through Friday, 8 a.m. to 5 p.m., if assistance is needed in planning and implementing a student event. For more information about Facility Rentals, please contact the appropriate staff member.