Club Sport Officers are an extremely vital part of the success of the club. Generally, Club Sports have four officers including a President, Vice-President, Treasurer, and Secretary. Those four are the minimum necessary to be a Registered Student Organization (RSO) through the Office of Spartan Experiences. Though policies and procedures are set by the Office of Spartan Experiences and the Recreational Sports and Fitness Services Department at Michigan State University, Club Sports are student-directed. The specific responsibilities of each club officer are determined by the clubs, but here are some guidelines that your club may follow if you need some.
All officers have the responsibility for seeing that the club abides by all University policies and procedures. These include, but are not limited to: scheduling, financing, advertising, and sponsoring events.
President’s Responsibilities
- Preside over club meetings and conduct club business
- Promote fundraising events
- Delegate responsibility as necessary
- Approve the club budget
- Approve all club spending
- Keep strong positive relationships going between club members
- Develop and encourage new leadership in first and second year students
- Designate a representative for Club Sport meetings
Vice-President’s Responsibilities
- Take over in the President’s absence
- Assist the President with the responsibilities listed above
- Submit schedule, on-line travel forms and liability waivers to the Club Sports Director
Treasurer’s Responsibilities
- Keep an account ledger up to date and legible (preferably on a secure, shared spreadsheet or on-line account)
- Make sure that money is handled properly and deposited immediately
- Prepare the club’s annual budget
- Have at least 2 people working with the account and monthly statements should be shared with the e-board and entire team if they request it.
Secretary’s Responsibilities
- Record and circulate minutes of all club meetings
- Circulate publicity information about the club
- Manage IM Leagues roster and waiver submission, submit updated rosters to the Club Sports Director
- Report new officer information for the coming year to the Club Sports Director after elections
- Make sure club constitution is up to date and on file
- Check mailbox (Rm. 121 IM Circle) regularly
- Submit information you feel should be kept in the club’s file in the Club Sports Office. This file represents the “life” of the club and should include pertinent items for future club leaders, including contracts which should not be entered into without direction from the Club Sports Director
Your club may have other officer positions as needed. Other positions clubs have had include Officer-at-Large positions for Fundraising, Public Relations, Web Master, Social Media Chair, Recruiting or Travel. It is also a good idea to have one or two individuals serve as the representatives for the General Sessions. Keep in mind that all club officers must carry at least six credits (half-time) per semester (summer not included).