Michigan State University Club Sports must follow all policies and procedures set by the University, the Office of Spartan Experiences, and the Department of Recreational Sports and Fitness Services.
The following is a checklist of the responsibilities each club must fulfill:
Before the first practice:
- Register the student organization through the Office of Spartan Experiences.
- Acknowledgement of Risk (aka, liability waiver) for all club members (including tryouts) – filled out before or at the first practice BEFORE practice/tryouts begin. No one is to participate without having submitted a completed liability form. All Rec Sports affiliated clubs should have everyone sign up for IM Leagues to join your team. This requires each user to complete the Acknowledgement of Risk, All paper forms must be turned into the Club Sports Director.
- Facility Request Form (all officers will receive this in an e-mail from the Club Sports Director before fall semester starts each year)
- Coach/Instructor Form for all coaches/instructors
Current coaches (must have Coach/Instructor form on file) will receive information from the Club Sports Director on how to access facilities. - Have an updated club Constitution on file in the Club Sports Office and the Office of Spartan Experiences. Confirm with Club Sports Director that new officers have reviewed Constitution.
Submit the following forms at the beginning of each semester
Updated club rosters (can download a PDF in IM Leagues)
Competition/Travel schedule (home and away games)
Throughout the season
Before travel, fill out on-line travel form. No one is to travel without submitting the club sports travel form.
Immediately book facility space AND Athletic Trainer when hosting home competitions. Athletic Trainer should be given a minimum of 2 weeks notice before events.
Please ensure that ALL forms/responsibilities are COMPLETED in their entirety.
- At least one individual from each club must be assigned to attend the Club Sports Meeting each semester. Ideally, a more senior officer and a newer/upcoming officer will attend.
- Someone from each club must check the club’s mailbox in 121 IM Circle throughout the semester.
- Clubs are not allowed to have non-MSU members. Membership must consist of 100% currently enrolled MSU student/faculty/staff (some clubs only allow undergraduate students, depends on the governing body).
- All Club Sports are required to have at least 10 members to keep their affiliation with the Club Sport Program or the minimum number required to fill a team.
- All publication and apparel designs MUST be approved by University Licensing to ensure they adhere to University logo regulations. Go to the University Licensing Programs website to find contact information, a list of licensed vendors and to learn more about Graphics Standards. Go to the “Campus Use” tab and there is a section for “Registered Student Organizations and Clubs.” There is a Licensing Authorization Form that should be submitted to have apparel designs approved and much more information on that site.
- Clubs must ensure that contact information located on the Rec Sports club directory webpage is up-to-date and accurate. Changes to the club contact information should be forwarded to the Club Sports Director ASAP.